An Excel workbook for tracking purchase orders, supplier updates, inspections and deliveries. Enter your PO data and use the dashboard to spot overdue milestones and plan vendor follow-ups.
Excel workbook · Demo data included · USD 36 one-time launch price
Pre-Alerts That Show Which Vendor Is About to Miss a Milestone — Before Your Team Finds Out the Hard Way
Once a PO is awarded, the real risk isn’t the price anymore — it’s the gap between “on order” and “actually delivered.” This tracker follows a purchase order through every stage after award: manufacturing, inspection, shipment, delivery, and follow-up — with a dashboard that updates from your entries and flags what’s at risk before it becomes a missed delivery.
No install. No IT ticket. No company account. It’s a standard Excel workbook — no macros, no VBA, no add-ins. Built for Microsoft Excel (desktop). Single-currency workbook: enter all amounts in one currency.
See what you receive
The 8 connected sheets
Dashboard — live KPI tiles and an expeditor workload table, pulled from everything below it.
PO Master Log — the full 62-column transactional record for every purchase order, from award through delivery — but you don’t fill in all 62 on day one. Start with the ~12 core fields (PO number, vendor, dates, status); add inspection, logistics, and documentation columns only for the POs where they’re relevant.
Follow-Up Log — every vendor check-in and its outcome, tracked separately from the PO record itself.
Vendor Scorecard — per-vendor on-time-delivery rate, risk level, and inspection stats, calculated automatically from your PO history.
Drilldown — live filtered views into the data, without touching the master log.
How to Use — built into the workbook itself, not a separate document.
Settings & Dropdowns — your own thresholds and master lists, used consistently across every sheet.
Data Dictionary — what every column means, in plain language.
Need more than an Excel tracker?
The PO Delivery Tracker adds a guided 10-stage workflow, automatic attention flags, contractual vs forecast delivery control, payment tracking and — in Pro — a portfolio dashboard, delivery forecast, action register, vendor performance history and line/lot tracking.
Compare the PO Delivery Tracker →
Who it’s built for
Built for procurement leads, project managers, and expeditors who personally track purchase orders after award — from manufacturing through delivery — and don’t have, or don’t need, enterprise supply-chain software. A fit for teams running 5-50 active POs at a time across a standard Excel workbook rather than a dedicated ERP module.
What makes this different from a spreadsheet template
Every KPI tile on the Dashboard is a live formula, not a number you update by hand. On-time-delivery is calculated the same way every time, with the exact method shown to you on the sheet itself — no black-box percentage. Your own risk and delay thresholds live in one Settings tab and apply everywhere at once, so status flags never quietly drift out of sync with each other. All formula-driven — nothing here relies on a macro that your company’s IT policy might block.
What ships
Two versions of the workbook: a Blank tracker to start entering your own POs immediately, and a Demo version pre-filled with example data so you can see every sheet working before you commit a single real record. Both include the How to Use and Data Dictionary sheets built in — no separate guide to keep track of. Delivered instantly after purchase.
Price
$36 USD launch price (regular price $54 USD)
Delivered by email within a few minutes — check your spam folder if you don’t see it.
Secure checkout powered by Paddle. Instant download after payment.
Need something custom?
Most requests fall into one of three tiers. Tell us what you need and we’ll confirm the price before any work starts — no surprises.
| Tier | What it covers | Price |
|---|---|---|
| Small | A tweak to values, labels, or one existing formula | $27 |
| Medium | A new connected sheet, or new calculation logic | $63 |
| Large | Multiple new sheets, or a bigger restructure | $126, or a custom quote for anything larger |
FAQ
Will this cause problems with my company’s IT policy?
No — it’s a standard Excel file with formulas only, no macros or VBA, and everything runs locally on your own device.
What format is this in?
An Excel workbook (.xlsx), built for Microsoft Excel (desktop). Single-currency: enter all amounts in one currency. No install, no account.
How is this different from The RFQ & Vendor Comparison Toolkit?
The Comparison Toolkit is pre-award — comparing quotes and choosing a vendor. This tracker picks up right after that decision is made — tracking the purchase order itself through manufacturing, inspection, shipment, and delivery. Many customers use both, at different stages of the same purchase.
Do I need existing POs in progress to get value from this?
No — start clean with the Blank version and log new POs as they’re awarded, or explore the Demo version first to see how it all connects.
What if it doesn’t work for me?
See our refund policy on the Terms page.
Prefer a guided browser-based operational system rather than an Excel workbook? See the PO Delivery Tracker.